Parker Huggett Limited
Office Administrator – Permanent – 2972 Oakville, ON
About the Opportunity
Our client, a well-established construction company currently based in Oakville and relocating to Etobicoke within the next month, is seeking a proactive and detail-oriented Office Administrator to join their team. This is a fantastic opportunity for someone looking to take ownership of office operations and grow into an Office Manager role. The successful candidate will be responsible for ensuring smooth day-to-day administrative operations and supporting the leadership team in various areas of the business. This is a fully onsite role, five days per week.
Duties include but are not limited to:
- Manage daily administrative operations and maintain accurate records
- Coordinate with suppliers and vendors for timely and cost-effective procurement of materials and resources
- Monitor and renew company insurance policies, subscriptions, certifications, and memberships
- Develop and manage a production schedule, allocate resources, and oversee equipment maintenance
- Ensure the office operates efficiently and in compliance with company policies
- Manage travel arrangements, meeting agendas, and appointments for upper management
- Handle front-desk duties, including managing visitors, phone calls, and correspondence
- Support bookkeeping functions: invoicing, follow-ups, payables/receivables, and coordinating with the accountant for payments and cheque runs
- Maintain personnel, financial, and other databases and records
- Track inventory and order office supplies as needed
- Monitor and optimize office expenses
- Prepare reports, presentations, and proposals
- Assist in asset management and document control
- Provide support with HR-related tasks
- Support team members and contribute to a collaborative work environment
About You
The successful candidate will have the following:
- 2+ years of experience in office administration or similar role, preferably in a construction or related industry
- Strong organizational skills and the ability to prioritize tasks effectively
- Excellent communication and interpersonal skills
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)
- Experience with bookkeeping or accounting software is an asset
- Ability to handle confidential information with discretion
- A proactive attitude and willingness to support across multiple business functions
- Interest in growing into an Office Manager role as the company evolves
About the Job
- Industry: Construction
- Location: Oakville (relocating to Etobicoke shortly)
- Salary: $50,000 per year
- Schedule: Full-time, 5 days onsite
- Vacation: 2 weeks vacation, plus a paid shutdown from Christmas to New Year’s
- Benefits: Health and dental benefits included
- Bonus: Performance-based bonus potential
How to Apply
Please apply by clicking the “Apply Now” button and follow the instructions to submit your résumé. Thank you for your interest in this role. One of our Recruiters will be in touch with you if your profile meets the requirements for the role and the expectations of our clients.
Please note that all candidates must be permitted to work in Canada to be considered for this opportunity.